Department of Computing Mailing Lists

The Mailing Lists

Departmental Mailing Lists

all@doc.gold.ac.uk
 |
 |- staff@doc.gold.ac.uk
 |   |
 |   |- academic-staff@doc.gold.ac.uk
 |   |   |
 |   |   |- teaching-staff@doc.gold.ac.uk
 |   |   |   |
 |   |   |   |- resident-tutors@doc.gold.ac.uk
 |   |   |   |
 |   |   |   |- visiting-tutors@doc.gold.ac.uk
 |   |   |
 |   |   |- research-staff@doc.gold.ac.uk
 |   |
 |   |- support-staff@doc.gold.ac.uk
 |       |
 |       |- admin-staff@doc.gold.ac.uk
 |       |   |
 |       |   |- internal-admin@doc.gold.ac.uk
 |       |   |
 |       |   |- external-admin@doc.gold.ac.uk
 |       |
 |       |- systems-staff@doc.gold.ac.uk
 |
 |- students@doc.gold.ac.uk
     |
     |- taught-students@doc.gold.ac.uk
     |   |
     |   |- nongraduate-students@doc.gold.ac.uk
     |   |   |
     |   |   |- foundation-students@doc.gold.ac.uk
     |   |   |
     |   |   |- undergraduate-students@doc.gold.ac.uk
     |   |
     |   |- postgraduate-students@doc.gold.ac.uk
     |
     |- research-students@doc.gold.ac.uk

Additional Staff Lists
Address	Description	Example
hod@doc.gold.ac.uk	Head of Department
tutors-levelL@doc.gold.ac.uk	Personal tutors for level 'L' (1-3) students	tutors-level1@doc.gold.ac.uk
Additional Student Lists
Address	Description	Example
level-L@doc.gold.ac.uk	Students at progression level 'L' (0-5)	level-1@doc.gold.ac.uk
course-C@doc.gold.ac.uk	Students on course 'C'	course-cis101@doc.gold.ac.uk
tgroup-G@doc.gold.ac.uk	Students in tutor group 'G'	tgroup-a@doc.gold.ac.uk
tutees-T@doc.gold.ac.uk	Tutees of personal tutor 'T'	tutees-ab@doc.gold.ac.uk
tutees-levelL-T@doc.gold.ac.uk	Level 'L' (1-3) tutees of personal tutor 'T'	tutees1-ab@doc.gold.ac.uk
programme-P@doc.gold.ac.uk	Students on programme 'P'	programme-ftbsccs@doc.gold.ac.uk
research-students-P@doc.gold.ac.uk	Research students on programme 'P' (cs or act)	research-students-cs@doc.gold.ac.uk
Mailing List Aliases
Address	Sublists
admin@doc.gold.ac.uk	admin-staff
systems@doc.gold.ac.uk	systems-staff
vts@doc.gold.ac.uk	visiting-tutors
research@doc.gold.ac.uk	research-staff, research-students
postgrads@doc.gold.ac.uk	postgraduate-students, research-students
pgr@doc.gold.ac.uk	research-students
pgr-act@doc.gold.ac.uk	research-students-act
pgr-cs@doc.gold.ac.uk	research-students-cs

About the Mailing Lists

All of the mailing lists above are generated automatically from the departmental database. They are provided for use only by staff in the Department of Computing. In order to receive mail from the mailing lists, staff must enter their email address into the Personal Email field in their staff record. To send mail to a mailing list, staff must authorize the address they are sending the mail from by adding it to the Authorized Emails list in their staff record. The From: address of all email sent to a mailing list must match an authorized email exactly; if it does not, it will be rejected by the list.

Departmental Mailing Lists

A group of lists which together form a hierarchy that includes every member of the department. Some are 'core' lists (shown in bold in the Departmental Mailing Lists diagram) which represent the distinct groups within the department as defined by the departmental database; every member of the department belongs to at least one core list. The remaining non-core lists are aliases for combinations of other lists; mail sent to an alias list is forwarded to all lists below it in the hierarchy.

Membership of the core mailing lists is automatically determined from staff/student profiles in the departmental database. The core staff list that each member of staff belongs to is determined by the Post Type field in their staff record. Membership of the core student lists is determined by progression levels in student profiles.

Additional Staff/Student Lists

The Additional Staff Lists and Additional Student Lists address groups selected according to various properties in the departmental database, such as a group of personal tutors or students on a particular course. Many of the list names in the diagrams have upper-case letters which represent sub-groups; to use the list, each upper-case letter should be replaced with a value that selects the required sub-group.

Managed Mailing Lists

Managed mailing lists are manually created on request by database administrators. They can include any addresses, not just members of the department; list membership is managed by members of staff designated as mailing-list administrators. The managed lists currently defined (and their members) can be seen by clicking on Managed Mailing Lists on the Departmental Database page of the departmental staff intranet.